Dear students, faculty, and staff,
As we return from fall break, we would like to remind you of important University of Utah policies and regulations that all members of the university community are expected to follow, including guidance for health and safety. Some of these policies are directed to staff or faculty; others deal with issues students will face. Please take a moment to review this information. This memo is part of a series of policy notifications that are distributed during the academic year. You can find this information, along with past notifications here.
Health and wellness (COVID-19)
- COVID-19 vaccination requirement:
- The university is requiring all students to document their COVID-19 vaccination or register an exemption from the requirement. Those who do not complete the immunization series with an approved vaccine will have a hold placed on their Spring 2023 semester registration. Holds will be lifted as individual students are vaccinated or submit documentation of their vaccines. Vaccine clinics are available on campus and throughout the community.
- Students in clinical settings are required to follow vaccination guidelines for health academics and hospital staff. Exemptions must be submitted to the Associate Vice President for Health Sciences Education at firstname.lastname@example.org for review. More information is available on Pulse.
- Masking and testing:
- As the coronavirus burden on our community continues to decline, we are updating our masking protocols. In health care settings, masks remain required in all patient-facing areas where patients receive/access care as well as anywhere you would expect to encounter a patient (e.g. lobbies, hallways, elevators, cafeterias).
- Masks are no longer required in non-health care settings or in non-patient facing areas of health care settings (e.g. offices, break rooms, conference rooms). Non-health care settings are entire buildings (e.g. research or administration) or distinctly separate locations within a building with no patients or clinical care. Updates to this protocol can be found here.
- Any U of U Health employee, vaccinated or not, who is exposed or has symptoms that are concerning for COVID, should get tested and follow guidance regarding when they may return to work, as outlined here. These same guidelines apply to U of U Health Academics employees, providers, and students who work in a clinical setting and are exposed or ill.
- The university — in conjunction with the Centers for Disease Control and Prevention and local health departments — is asking students, faculty, and staff to stay home if they are sick. If you have been exposed and/or are exhibiting symptoms, complete the University’s Self-Reporting Form. Students who test positive for COVID-19 and live in on-campus housing should follow Housing and Residential Education guidance regarding isolation.
- Counseling and Support resources are available to faculty, staff, and students.
- The University of Utah is a tobacco-free campus.
- Materials on the University’s Drug and Alcohol Abuse Prevention Program are available for download.
Campus safety and safety resources
- SafeU: The SafeU website is a comprehensive resource for all safety-related information, from how to report a sexual assault to where to find bystander intervention training.
- Safety section of @theU: This regular feature in @theU reports on a variety of safety issues across campus. Topics include fire safety, building evacuations, incident/injury reporting, etc.
- Non-motorized Vehicles: Learn more about the rules governing the use of bicycles, skateboards, roller skates, and e-scooters on campus—where they are allowed, pedestrian rights-of-way, speed, etc.
- Courtesy escorts: Available for all campus community members by calling 801-585-COPS (801-585-2677).
- Weapons Policy: Policy 1-003 covers the university’s policy regarding firearms on campus.
- Sexual Harassment/Discrimination: The University of Utah is committed to providing an environment that is safe and free from discrimination.
- The Office of Equal Opportunity, Affirmative Action, and Title IX (OEO): is responsible for investigating sexual harassment and discrimination complaints.
- Mandatory Reporters: Most university employees are required to report situations involving sexual misconduct and discrimination to OEO.
- ADA Accommodation: Discrimination against an individual based on their status as a person with a disability is prohibited by federal law and university policy. Learn more, including requirements for equal opportunity and access, reasonable accommodation, and the grievance process.
- Preferred Names and Pronouns: Students and employees should be called by their preferred name and gender pronoun, as found in the university’s Campus Information System (CIS).
- Required Professional Boundaries in Relationships: Romantic and sexual relationships between a person in a position of power and a subordinate student or employee raise issues of exploitation, conflict of interest, and disruption of collegiality and mutual trust within a unit. In addition, supervision of or responsibility for the educational experience of immediate family members also raises concerns about conflict of interest. Both situations must be reported so a mitigation plan can be implemented. Guidance for appropriate practice when potential conflicts of interest arise can be found here.
- Conflict Resolution: The Ombuds offices are staffed by independent faculty members who act as independent, confidential, informal, and impartial resources for faculty, staff, students, and post-doctoral fellows with a problem or concern. Click here for information on the Health Sciences Ombudsman Office and here for the Academic Affairs Faculty Ombudsman’s Office (main campus).
Political activity/Academic freedom
- Use of University’s Name or University Affiliation: Faculty members must avoid exploiting the university’s name or their own relationship with the university for personal reasons unrelated to their legitimate academic or professional activities. They must not intentionally create the impression, in public appearances or statements, that they are representing the university unless, in fact, they are.
- All University of Utah employees have the right to free speech on matters of public concern and are free to lobby or support candidates, issues, and campaigns. The Academic Affairs Office has developed a website with guidance for public communication, social media posting, reporting threats or harassment, and links to safety and support resources.
- The university remains neutral on all election-related questions and issues.
- Employees who engage in political activities must do so outside of work hours (or while on approved leave), and they must use their own resources. This means that employees should not use university email accounts, university letterhead, university office supplies, and equipment, or other university resources to engage in these activities. In addition, employees are expected to make it clear that they are speaking on their own behalf and not on behalf of the university.
Conflicts of interest
- Conflicts of Interest: The University of Utah Individual Financial Conflict of Interest Policy 1-006 creates rules for those areas subject to conflict of interest oversight: Research, Scholarly or Educational Activity, and Transactions.
- Intellectual Property: As a public institution, the University of Utah is entrusted with facilitating the application of scientific and technical research findings for public use, as well as an equitable disposition of interests among the inventor(s), the university, and, where applicable, the sponsor. Learn what that means for administrative officers, faculty, academic employees, staff, and students here.
We hope these links to our most-used policies and forms will help you on your path to success.
Interim Senior Vice President for Academic Affairs
Michael L. Good
Senior Vice President for Health Sciences