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Fall 2020: Annual notification of selected University of Utah policies and resources

This memo reviews important University of Utah policies and regulations that all members of the university community are expected to follow. Some of these policies are directed at staff or faculty; others deal with issues students will face.

Dear students, faculty, and staff,

Welcome back to school! This memo reviews important University of Utah policies and regulations that all members of the university community are expected to follow, including guidance for health and safety during the COVID-19 pandemic. Some of these policies are directed at staff or faculty; others deal with issues students will face. Please take a moment to review this information. This memo is part of a series of policy notifications that are distributed during the academic year. We recommend you retain this email for future reference. You also can find this information, along with past notifications here.

Health and Wellness (COVID-19)

Campus Safety and Safety Resources

  • SafeU: The SafeU website is a comprehensive resource for all safety-related information, from how to report a sexual assault to where to find bystander intervention training.
  • Safety section of @theU: This regular feature in @theU reports on a variety of safety issues across campus. Topics include fire safety, building evacuations, incident/injury reporting, etc.
  • Non-motorized Vehicles: Learn more about the rules governing the use of bicycles, skateboards, roller skates, and e-scooters on campus—where they are allowed, pedestrian rights-of-way, speed, etc.
  • Courtesy escorts: Available for all campus community members by calling 801-585-COPS (801-585-2677).
  • Weapons Policy: Policy 1-003 covers the university’s policy regarding firearms on campus.

Human Resources

  • Sexual Harassment/Discrimination: The University of Utah is committed to providing an environment that is safe and free from discrimination.
  • The Office of Equal Opportunity, Affirmative Action, and Title IX (OEO) is responsible for investigating sexual harassment and discrimination complaints.
  • Mandatory Reporters: Most university employees are required to report situations involving sexual misconduct and discrimination to OEO.
  • ADA Accommodation: Discrimination against an individual based on their status as a person with a disability is prohibited by federal law and university policy. Learn more, including requirements for equal opportunity and accessreasonable accommodation and the grievance process.
  • Preferred Names and Pronouns: Students and employees should be called by their preferred name and gender pronoun, as found in the university’s Campus Information System (CIS).
  • Required Professional Boundaries in Relationships: Romantic and sexual relationships between a person in a position of power and a subordinate student or employee raise issues of exploitation, conflict of interest, and disruption of collegiality and mutual trust within a unit. In addition, supervision of or responsibility for the educational experience of immediate family members also raises concerns about conflict of interest. Both situations must be reported so a mitigation plan can be implemented. Guidance for appropriate practice when potential conflicts of interest arise can be found here.
  • Conflict Resolution: The Ombudsman offices are staffed by independent faculty members who act as independent, confidential, informal, and impartial resources for faculty, staff, students, and post-doctoral fellows with a problem or concern. Click here for information on the Health Sciences Ombudsman Office and here for the Academic Affairs Faculty Ombudsman's Office (main campus).

Political Activity

  • Use of University’s Name or University Affiliation: Faculty members must avoid exploiting the university's name or their own relationship with the university for personal reasons unrelated to their legitimate academic or professional activities. They must not intentionally create the impression, in public appearances or statements, that they are representing the university unless, in fact, they are.
  • All University of Utah employees have the right to free speech on matters of public concern and are free to lobby or support candidates, issues, and campaigns.
  • The university remains neutral on all election-related questions and issues.
  • Employees who engage in political activities must do so outside of work hours (or while on approved leave), and they must use their own resources. This means that employees should not use university email accounts, university letterhead, university office supplies, and equipment, or other university resources to engage in these activities. In addition, employees are expected to make it clear that they are speaking on their own behalf and not on behalf of the university.

Conflicts of Interest

Intellectual Property

  • Intellectual Property: As a public institution, the University of Utah is entrusted with facilitating the application of scientific and technical research findings for public use, as well as an equitable disposition of interests among the inventor(s), the university, and, where applicable, the sponsor. Learn what that means for administrative officers, faculty, academic employees, staff and students here.

We hope these links to our most-used policies and forms will help you start the fall semester prepared to manage and respond to the unusual circumstances we face during this public health crisis. The University of Utah community is strong and resilient. We will emerge more nimble, creative, and able to face the future as One U!