Offer letters are a critical part of the hiring and onboarding process and retaining the documents is beneficial to both the new hire and the university.
New requirement effective July 1, 2026
Beginning July 1, 2026, offer letters will be required for all benefited staff hires. Offer letters (preferably in PDF format) must be attached to the Hire ePAF before final approval. All hires are conditional until HR approves the offer letter.
Current templates
Offer letter templates are periodically revised to reflect policy changes, benefits changes or other important information. To avoid errors and ensure compliance, hiring departments should always use the templates available on the HR website, rather than reusing or editing previously issued letters.
New employee hire reminders
When hiring a new employee, please use the UHRM template offer letters and refer applicants to the HR Benefits website for information about benefits available to university employees.
Need assistance?
If you have questions or need guidance, please contact your HR team.