Effective July 1, 2026, employees traveling for University of Utah business will no longer be able to submit for early reimbursement. This change is intended to align with a policy update made in May 2025 stating that “A Traveler’s expenses may not be reconciled and reimbursed until after the University Travel is complete.”

This means that the Travel department will no longer be allowing early reimbursement requests, and employees will only be able to submit for reimbursement after the trip has been completed.

All travelers are encouraged to book future trips through Concur or through a Christopherson Business Travel (CBT) agent to help avoid out-of-pocket costs. Individuals and employees also have the option to apply for a Travel card to eliminate the need for reimbursement.

In enforcing this policy, the Travel department hopes to further align with university policy while also encouraging the use of in-system booking to eliminate the need for multiple reports to reconcile a single trip.

If there are questions or concerns, please contact Melaney Mckellar at Melaney.Mckellar@admin.utah.edu.